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Receptionist, Accounts and Office Administrator

Receptionist, Accounts & Office Administrator

Fareham

£25,000 – £27,000/annum (depending on experience)

Hours – 37.5 Hours/Week – 7am start – Mon to Fri with an early finish on a Friday.

We are looking for an organised and approachable Receptionist, Accounts & Office Administrator to join our client’s busy Finance and front-office team.

This is a varied and important position combining reception, accounts payable and general office administration. As the first point of contact for visitors, you will provide a warm, professional welcome while helping to keep the accounts and day-to-day office operations running smoothly.

Reporting to the Financial Controller, you will work closely with colleagues across the business, particularly the Finance, Purchasing, Goods In and HR teams.

This role is ideal for someone who enjoys variety and wants to make a visible contribution across reception, finance, HR and general office operations.

Please note the flexibility to start work at 7am – Mon to Fri is a must.

Key responsibilities

• Welcome visitors and ensure reception and visitor procedures are followed.
• Answer telephone calls and respond to internal and external enquiries.
• Process supplier invoices accurately using the company’s MRP or accounting system.
• Check and reconcile supplier statements.
• Investigate invoice and accounts payable queries, working with suppliers and internal departments to resolve them promptly.
• Scan, file and archive financial and administrative documents.
• Obtain missing invoices, including pro-forma and credit-card invoices.
• Order and monitor stationery, cleaning products, first-aid supplies, refreshments, printing consumables and other essential items.
• Arrange catering, lunches and refreshments for visitors and meetings.
• Assist with HR administration, including attendance, holidays, absences and temporary staff.
• Help colleagues with office, uniform and ESD safety-related requests.
• Maintain an organised reception area, canteen and office environment.
• Provide general administrative support across the business as required.

About you

You will be professional, dependable and confident communicating with colleagues, visitors and suppliers. You will also have:

• Previous reception, office administration or accounts experience.
• GCSE English and Mathematics at grade 5 or above, or equivalent.
• Strong written and verbal communication skills.
• Good IT and general administrative skills.
• Excellent attention to detail and a commitment to accuracy.
• The ability to organise your workload and work on your own initiative.
• Good time-management and problem-solving skills.
• Integrity, discretion and an understanding of confidentiality.
• Experience of accounts payable, purchase ledger, an MRP system or Sage Line 50 would be advantageous but is not essential.

Please apply with your CV for this fantastic role

13 hours ago