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Office Coordinator and Business Support – Maternity

Reporting to the Managing Director, this role includes responsibility for office management, facilities co ordination and the day to day management of a small office based team.

This is a fully office based position and is primarily administration focussed with some personal assistant support for the MD and Senior Management Team.

Administration & Business Support

• Provide day to day administrative support to the Managing Director and Senior Management Team
• Maintain accurate records, filing systems, and office documentation
• Manage office systems and ensure information is kept up to date
• Act as a first point of contact for internal and external enquiries
• Support the coordination of meetings, company events, and general office activities

Personal Assistant Support (Light PA Duties)

• Diary management and meeting coordination for senior management
• Arrange travel and accommodation as required for senior management
• Prepare correspondence, letters, and basic reports
• Take meeting minutes and follow up on agreed actions

Office Management & Facilities

• Oversee the day to day operation of the office environment
• Coordinate facilities and office services, including maintenance, cleaning, and supplies
• Liaise with approved contractors and service providers
• Monitor facilities issues and escalate appropriately
• Ensure the office remains safe, professional, and well maintained
• Provide day to day coordination and support to a small office based team
• Assist with task allocation, workload management, and general supervision of the small team
• Support team communication and ensure smooth day to day operations

2 hours ago