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Conference and Events Coordinator

Overview
We are seeking a highly organised and proactive Conference and Events Coordinator to join our Client’s dynamic team. The ideal candidate will be responsible for planning, coordinating, and executing a variety of conferences and events, ensuring seamless experiences for clients and guests alike. This role offers an excellent opportunity to utilise strong communication, organisational, and hospitality skills within a vibrant environment dedicated to delivering exceptional event experiences.

Duties

• Coordinate all aspects of conference planning, including venue selection, catering arrangements, technical requirements, and accommodation bookings.
• Liaise with clients to understand their needs and customise event programmes accordingly.
• Manage event schedules to ensure timely execution of all activities.
• Oversee on-site event setup and breakdown, ensuring all elements are executed to high standards.
• Provide exceptional guest services during conferences, addressing any issues promptly and professionally.
• Collaborate with vendors, suppliers, and internal teams to ensure smooth communication and delivery of services.
• Maintain detailed records of bookings, contracts, and client preferences for future reference.
• Travel – predominantly within Europe but with some long haul locations

Requirements

• Proven experience in Corporate Events administration or delivery is highly desirable.
• Strong organisational skills with the ability to manage multiple tasks simultaneously under tight deadlines.
• Excellent time management skills to ensure all aspects of the conference are executed efficiently.
• Effective communication skills for liaising with clients, vendors, and team members.
• Project Administration Experience
• Proficiency in MS Office
• Willingness to travel Internationally
• You should be a real Team Player in a fast-paced environment.
• This role provides an engaging environment where organisational excellence and exceptional customer service are valued highly. The successful candidate will play a key role in delivering memorable conferences that meet and exceed delegate expectations

A terrific and unique role within a great professional team

1 week ago