Finance Manager Vacancy

Reporting into the Finance Director, managing the Finance Administrator, and supporting Human Resources, the ideal candidate will have hands-on experience in managing month-end reconciliations, payroll processing, financial reporting and will be at least AAT qualified. They will play a crucial role in ensuring the accuracy and timeliness of financial data while maintaining compliance with company policies and regulatory standards.

Key Responsibilities:

· Oversee and manage the month-end close process alongside the Finance Director.

· Assist in the preparation of the monthly management accounts which include Profit & Loss, Balance Sheet, and Cashflow for each subsidiary, ensuring they reflect accurate financial data.

· Assist in the preparation of the trial balance, ensuring all balance sheet accounts are correctly reconciled and profit and loss accounts are fully justified and accurate.

· Conduct nominal ledger reviews to ensure the accurate posting of transactions and maintain proper accounting records.

· Maintain monthly control account reconciliations accurately and in a timely manner.

· Reconcile all bank accounts daily and credit card statements monthly with company records, investigating and resolving any discrepancies.

· Prepare and submit accurate monthly VAT returns, including accounting for partial VAT exemptions, postponed VAT accounting, and import duty refunds.

· Prepare reclassification, prepayment, and accrual journals as required for month-end.

· Process deferred revenue and work-in-progress journals related to project progress.

· Review the automated project costing report each month, ensuring accuracy in cost allocation to projects and project completeness.

· Manage and maintain the fixed asset register, ensuring all assets are accounted for, capitalised in line with company policies, and that depreciation is recorded correctly.

· Process payroll accurately and in a timely manner, producing necessary reports such as P11D, P45, and other statutory documents.

· Review and manage time and attendance data to ensure accurate payroll processing.

· Maintain up-to-date knowledge of HMRC tax code changes and ensure appropriate adjustments are made for payroll.

· Prepare quarterly budget reports, comparing actual performance against budget, and investigate the data behind variances to present to the Finance Director.

· Support the preparation of the overhead rate calculator and ensure covenant calculations are kept up to date for external lenders.

· Conduct fortnightly/monthly meetings with the Finance Director to review management reports.

· Ensure timely and accurate processing of weekly and monthly supplier payment runs within authorised limits.

· Administer the employee business expenses process, ensuring all claims are properly authorised, recorded, and reimbursed in line with company procedures.

· Communicate with suppliers to resolve disputes escalated by the Finance Administrator, ensure the completeness of records, and foster strong working relationships.

· Oversee and support the Finance Administrator in their daily responsibilities, ensuring accurate and timely processing of financial transactions, providing guidance on best practices, assisting with professional development, and monitoring performance to ensure adherence to internal controls and financial policies.

· Assist the Finance Director with ad hoc financial projects, including process improvements, financial modelling, and strategic analysis.

· Oversee the petty cash tin, including issuing funds, reconciling returns, and accurately recording all transactions.

Essentials:

· AAT Qualified / Part-Qualified ACA/ACCA/CIMA

· Proficient in Sage 200, Sage 50 Payroll and Xero

· Intermediate Microsoft Excel knowledge

Direct Reports:

· Finance Administrator

Location and Hours of Work:

· Full-time

· Waterfront Offices

· The option work remotely on Fridays

Salary and Benefits:

· Competitive salary

· Training and development

· 25 days of annual leave plus bank holidays

· Private Pension

· Life insurance and critical illness cover

This position is available initially as a 6 month Fixed Term contract or as an ongoing permanent position and offers exceptional development opportunities